Registration

Partner Registration includes a ticket to the Welcome Function (Monday), Poster drinks (Tuesday), and the Conference Dinner (Friday).

Registration Process

The first step is to record your personal details on your own ‘dashboard’. If you have already completed it from the 2014,2017 or 2021 meeting, you will not have to repeat this, just login to your ‘dashboard’.

As you complete any section of the ‘dashboard’, you will receive a confirmation email.

You can use your email and password to access your registration at any time to make any necessary changes, coming back to it over a period of time as you are ready to confirm more detail.

GROUP MANAGERS

If you are a group manager that is arranging registrations for delegates within your organisation, please click here to view registration instructions

If you are a group manager that is arranging the payment of registrations for delegates outside of your organisation, please contact the secretariat with the following details:

• Name of sponsored delegate(s)

• Items and amounts to be covered as part of the sponsorship

• Name of conference

If you require a separate invoice for sponsored delegates and staff members, please contact the secretariat.

REGISTRATION PAYMENT

A secure site is provided for online payment of your charges. This has its own section on the ‘dashboard’. The payment options are:

* Credit card - Visa, MasterCard or Amex (additional fees apply for Amex payments)

**Payments by MasterCard and Visa attract a 1.25% surcharge, which will be automatically added to your payment prior to processing.

**Payments by AMEX attract a 2.95% surcharge, which will be automatically added to your payment prior to processing.

* Cheque - either personal or from your institute

* Direct debit - you will be emailed banking instructions upon application

An Australian Tax Invoice will be provided for all registrants once registered. You can reprint this and your receipt from your ‘dashboard’ at any time. If you require any amendments to your invoice please contact annalee.g@asnevents.net.au

The ABN for the conference is 90 093 246 176. All rates quoted include GST and are in Australian dollars.

All online registrations are checked by the secretariat. If there is any query they will contact you. If you wish to make changes or additions after you have registered, return to your ‘dashboard’. The ‘dashboard’ also keeps a record of any abstract you have submitted.

Terms and Conditions

Accommodation payments:

CHANGES

Any changes to the registration and accommodation booking details should be made via your registration 'dashboard' in the first instance, or directed in an email to the conference secretariat, who will endeavour to accommodate the request.

CANCELLATION POLICY

• If you choose to pay via bank transfer, you will be sent an invoice upon submitting your registration

• If you register during a period of discounted rate, you must ensure that payment is made before the discounted period ends, otherwise the next cost level will apply.

• Cancellations must be made in writing via email.

• Cancellations received before Friday 8 September 2023 will receive a full refund, less $100.00 to cover administration costs.

• Cancellations received on after Friday 8 September 2023 will not be refunded. If you have not yet paid for your attendance this must be paid in full.

• We will accept replacement attendees, and you will not incur any penalties, provided w1 are advised in writing via email, and your replacement attendee has registered by Friday 29 September 2023.

You are able to access your registration 'dashboard' at any time to make any necessary changes.

INSURANCE

The registration fee does not include insurance of any kind. The meeting secretariat cannot take any responsibility for any participant failing to arrange their own insurance. Delegates are encouraged to make their own insurance arrangements to cover any loss caused by unforeseen delay, circumstance or cancellation.

COVID Policy

Delegates must adhere to any Queensland Government COVID Regulations in place at the time of the meeting. The V2D meeting cannot be held responsible if you contract Covid during the conference or after returning from the conference.

V2D cannot be held responsible for: any travel costs incurred for travelling to and from the conference; any travel costs that may be irrecoverable due to the cancellation or postponement of the conference; any losses or liabilities associated with contracting COVID whether on the way to, during or after the conference.

We strongly recommend that you are fully vaccinated and take out the appropriate travel insurance to cover such eventualities.

Disclaimer 

All best endeavours will be made to present the program as published on this website. The conference organisers and agents reserve the right to alter, without prior notice, any of the arrangements, timetables, plans or other items relating to the conference for any cause beyond its reasonable control. The conference organisers are not liable for any loss or inconvenience caused as a result of such alteration. In the event of unforeseen circumstances, the conference organisers do not accept responsibility for loss of monies caused by delays. Participants are advised to take out personal travel insurance and to extend their policy to cover personal possessions. The conference organisers do not cover individuals against cancellations of bookings or theft or damage to belongings.